Why You’re Asked to Sign Several Documents

Opening a bank-backed Zinc account for your association involves multiple parties (you, the association, Zinc, and our banking partners) and several layers of regulation. Each document in the onboarding wizard satisfies a different legal or operational requirement. Signing them all in one session makes sure your association’s funds can start moving without delays.

1 · Regulations We Must Satisfy

Regulation / Rule

What it Requires

Document(s) That Fulfill It

Customer Identification & Anti-Money-Laundering (KYC / CIP)

Verify every signer’s identity and authority.

• ID upload & certification• Beneficial Ownership Certification (BOC)

IRS Tax Reporting (26 U.S.C.)

 Taxpayer ID.

• W-9

Electronic Signatures in Global and National Commerce Act (E-SIGN)

Capture consent to transact electronically.

• 3rd-Party Authorization & Agreement to Conduct Business Electronically

Bank Deposit & Treasury Rules

Formal permission for the bank to open and operate the two association accounts.

• Deposit Agreement & Disclosures

Service Terms

Define services, fees, service levels, and data protection between Zinc and the association.

• Zinc ↔ Association Service Agreement


2 · What Each Document Does

  1. 3rd-Party Authorization & Agreement to Conduct Business Electronically
    Confirms you’re allowed to act for the association and agrees to e-signature in place of wet ink.

  2. W-9 (IRS)
    Provides the Taxpayer Identification Number.

  3. Beneficial Ownership Certification (BOC)
    Lists anyone who owns or controls 25 % or more of the association’s legal entity, as FinCEN requires.

  4. Deposit Agreement & Bank Disclosures
    Opens the new operating and deposit accounts in compliance with federal deposit rules.

  5. Zinc ↔ Association Service Agreement
    Sets the scope of Zinc’s platform services, fees, and data-security obligations.

3 · Why We Bundle Them Together

  • One clean audit trail – All signatures share the same timestamp, IP address, and e-signature certificate.

  • Faster bank approval – The bank can approve the entire package in one review cycle.

  • Less back-and-forth – You enter your information once, which flows automatically into every relevant form.

4 · Security & Storage

  • All signatures are captured via SSL-encrypted channels.

  • Each signed PDF is archived in the Documents section of your Zinc Association profile.

  • No one can alter a document after it’s signed.

5 · FAQ

Question

Answer

Can I skip a document?

No—leaving one unsigned prevents the bank from activating the accounts.

Do I have to print anything?

No. The electronic copy is legally binding under the E-SIGN Act.

What if I need a physical copy?

Download the PDF from Documents and print it for your records.

Who else sees these documents?

Only Zinc, the association’s board, and the bank’s compliance team.



Need help?

  • Email: support@zinc.tech

  • Chat: Inside the Zinc dashboard, in the bottom-right corner (Need Help?)

  • Phone: 954.271.3294